In short
Before leasing office space in Gurugram, compare options on total monthly cost (rent plus maintenance, power and parking), not rent alone. Confirm the carpet area you can actually use, the lock-in and escalation terms, the security deposit, and that the building has an Occupation Certificate. Then check commute access for your team.
Start with your requirement
Sharing this brief at the start lets an advisor shortlist relevant buildings instead of sending every available option.
- Headcount today and expected in two to three years.
- Number of workstations, cabins, meeting rooms and any special rooms.
- Furnished, warm-shell or bare-shell space, and your fit-out budget.
- Preferred locations based on where your team lives and travels from.
- Move-in date and how long you want to commit for.
Carpet area vs super area
Office rent in Gurugram is often quoted on super (or chargeable) area, which includes a share of common areas such as lobbies and corridors. The area you can actually use is the carpet area. Two offices with the same super area can have different usable space, so ask for the carpet area and compare cost per usable square foot.
Total cost of occupancy
| Cost | What to ask |
|---|---|
| Rent | Rate per sq ft, and on which area it is charged |
| Maintenance (CAM) | Monthly rate, and what it covers |
| Power and backup | Metering, backup capacity and charges |
| Parking | Number of included slots and cost of extra slots |
| Security deposit | Number of months and refund conditions |
| Fit-out | Who pays, and whether a rent-free fit-out period is offered |
| Taxes | GST on rent and how it is invoiced |
Lease terms to negotiate
- Lock-in period and notice period. A shorter lock-in gives your business more flexibility.
- Rent escalation: how much and how often.
- Rent-free period for fit-out.
- Exit, renewal and expansion options, such as first right on adjacent space.
- Registration of the lease, and who bears the stamp duty.
Building checks
- Occupation Certificate and fire safety clearance for the building.
- Power backup, lifts, air conditioning and maintenance quality.
- Commute: distance to metro or Rapid Metro stations and main roads your team uses.
- Parking, food options and security.
When coworking or a managed office makes sense
If your team is small, growing fast, or unsure of its long-term needs, a coworking or managed office can be quicker to move into, with shorter commitments and no fit-out cost. A conventional lease usually costs less per seat for larger, stable teams.
Frequently asked questions
Is office rent in Gurugram charged on carpet area or super area?
It is often quoted on super or chargeable area, which includes a share of common areas. Always ask for the carpet area as well, so you can compare usable space.
What costs are there besides rent?
Typically maintenance charges, power and backup, parking, GST on rent, a refundable security deposit, and fit-out costs unless the space is furnished.
How can CredXP help with office leasing?
Share your headcount, budget, location and move-in date. A CredXP advisor will shortlist suitable offices, arrange site visits and help with the lease terms.
Next steps
This guide is general information, not legal, tax or investment advice. Rules and rates change; confirm details with a qualified lawyer or chartered accountant before you act. Rental income and returns from property are not guaranteed.